The purpose of this document is to describe how the SHAMAN SOFTWARE Operator S.R.L. with headquarters in Arad, 19 Heim Domokoș Square, Ap. 5, Arad County, registered at ORC Arad under no. J02 / 1471/2018, CUI 39862524 represented by Administrator: MUȘET Gabriel (E-mail: firstname.lastname@example.org), responsible for Personal Data Protection: MAFTEI Iulian, Tel. 0746069727; e-mail: email@example.com processes your personal data as a result of using the www.saman.ro Site, as well as to present your rights regarding the Personal Data that are processed for you.
We assure you that confidentiality is valuable to us, committing us to respect the privacy and security of the information you provide when you use the Site. We are not interested in your personal data other than those that are necessary to achieve the proposed purposes. We undertake not to alienate your personal data to third parties.
DEFINING SOME TERMS
The definitions contained in this Policy, of the site: www.saman.ro, regarding the confidentiality and security of personal data, are defined and used in accordance with GDPR Regulation no. 679/2016.
(a) The operator’s website – the personal data operator’s website SAMAN SOFTWARE S.R.L. is: www.saman.ro on which any user can browse and / or read and / or use and / or use the informative content displayed on the site. Also, the Operator’s website allows any interested User to send the contact form in order to receive information of any kind regarding the activity of the operator SAMAN SOFTWARE S.R.L. The website of the Operator SAMAN SOFTWARE S.R.L. is used to present the activity of the Operator and does not have the role of collecting personal data from Users except those provided when sending a contact form.
(b) Contact form – Users can formulate and send messages with various content to the Operator by accessing the “Contact” section of the site: www.saman.ro. In order to be able to formulate such a message, the user of the above mentioned site fills in the fields regarding: name, email and telephone number.
(c) Personal data – any information related to the User that allows his identification directly or indirectly, including, but not limited to, first name, last name, email address, mobile phone number, and which are provided by the User for the purpose of transmitting opinions or requesting information through the contact form.
(d) Consent to the processing of personal data – means any manifestation of free, specific, informed and unambiguous will of the data subject by which he accepts, by an unequivocal statement or action, as personal data which look to be processed.
(e) Regulation no. 679/2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46 / EC – hereinafter referred to as GDPR – is the general legal framework applicable to the protection of personal data personnel of individuals in order to perform a data processing by an Operator.
TYPE OF DATA COLLECTED WHEN ACCESSING THE SITE
The only area of the site that requires the provision of personal data from the User is allocated in the “Contact” section for sending a form to the Operator in order to obtain various information on the activity carried out.
Taking into account the operation for which personal data are provided (sending the form to the operator), the User is requested the following data: name, e-mail address, telephone number. Other personal data may be provided by you through the message or through the file attached to it, the processing respecting the provisions of Regulation no. 679/2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data and the repeal of Directive 95/46 / EC – hereinafter referred to as GDPR.
In the situation where through the existing contact form on the site you want to send attached your CV in view of a possible employment within S.C. SAMAN SOFTWARE S.R.L., we will also process the personal data within the meaning of GDPR entered in the CV.
The operator SAMAN SOFTWARE S.R.L. does not request to the Users of the site in order to complete the contact form other personal data than the ones mentioned above, these being sufficient to achieve the purpose of the processing. Thus, it is recommended to use the personal data strictly necessary for the composition of the message, and to try to avoid the use of irrelevant personal data, which would involve additional processing of data disclosed to the Operator, and which exceed the minimum, relevant and appropriate content of the data. personal according to art. 5 para. 1 lit. c of the GDPR.
The data requested for sending the contact form are used to identify, validate, complete the Form regarding the information requested from the Operator S.C. SAMAN SOFTWARE S.R.L. by the User and in order to be able to respond to the requests sent through this Form within a maximum of 24 hours from the receipt of the request.
PURPOSES AND GROUNDS FOR THE PROCESSING OF PERSONAL DATA
The processing of personal data consisting of: name, telephone number and e-mail address is performed in order to identify at a minimum the User who made a request to the Operator and to respond to it, within a maximum of 24 hours upon receipt of the request.
SAMAN SOFTWARE S.R.L. will process other personal data provided by you either through the content of the message sent or through the file attached to it, only to respond promptly and effectively to your request.
From this perspective, the purpose of processing the personal data stated above may be to provide information about the goods and services requested by you, to allow you to propose suggestions and notifications regarding various information that we have published on the site. our, in order to offer you the possibility to get in touch with SAMAN SOFTWARE SRL through our website, to inform you about the news about the products and services in our company’s portfolio or to invite you to the actions / campaigns / activities organized by us.
Also, related to the content of the message formulated by you, the purpose for which we process your personal data may consist in fulfilling some operations of bidding, contracting, invoicing or for complying with the laws in force.
If, through the existing contact form on the Operator’s website, you send your CV attached for a possible employment, the processing of personal data from the attached material is done to determine your skills and specializations and to assess the possibility of employment by you of a job within SC SAMAN SOFTWARE S.R.L.
Also, personal data with a special character in the sense of art. 9 of the GDPR, consisting of biometric data for the unique identification of the person, in the situation where the document attached to you contains such personal data (for example the photo in the CV).
From this perspective, the legal basis of the personal data processing operations that can be sent by you through the contact form is:
mainly, your consent as a data subject (art. 6 paragraph 1 letter a of the GDPR).
in the alternative, the need to execute a contract to which you are a party or to carry out the necessary steps at your request as a data subject before concluding a contract (art. 6 paragraph 1, letter b of the GDPR).
The legal basis of the operations of personal data processing with special character in the sense of art. 9 of the GDPR is:
art. 6 para. 1 lit. b) in conjunction with art. 9 paragraph 2 letter b) of the GDPR
If we must use your personal data for a purpose unrelated to the purpose for which we collected the data, we will notify you, explain the legal basis of the processing and expressly request your consent in this regard, to the extent possible.
PROCESSING OF PERSONAL DATA CONTAINED IN THE CONTACT FORM SUBMITTED BY USERS
In order to satisfy the above mentioned requirement, and implicitly to be able to use the Existing Contact Form on the site, before sending the message to the Operator, the User will tick the box accompanied by the message: “Yes, I am over 16 years old and I agree with the confidentiality regarding the processing of personal data and the Cookies Policy of the Operator SAMAN SOFTWARE SRL and I agree that the processing of my personal data will be carried out in accordance with them. “
Contact forms are sent in the form of emails automatically to firstname.lastname@example.org. The operator will collect and store all correspondence sent to it, such as notifications, questions and requests on a secure server for a period of 30 days. At the end of this period, the authorized person within the Operator will perform the necessary steps to delete the stored contact forms in safe conditions.
At the same time, by sending a contact form to the Operator SAMAN SOFTWARE S.R.L., the User expresses his agreement for the collection, storage and use of data in order to fulfill the obligations to respond to the contact forms sent from the Operator’s website.
The User will formulate the message addressed to the Operator through the form so that it does not contain irrelevant personal data, which would involve additional processing of personal data disclosed to the Operator, and which exceed by their content the minimum, relevant and appropriate personal data according to art. 5 para. 1 lit. c of the GDPR.
The personal data provided by the Users together with the completion of the contact form will be processed only by the authorized person from the Operator who has access to the server on which the forms are stored and only in order to respond to the Users’ requests. The authorized person within the Operator in charge of processing personal data is obliged to maintain the confidentiality of the processed data and is trained in this regard.
In accordance with the exercise of the right provided by art. 17 of the GDPR, we will be able to delete your data related to the contact form sent if you decide to make a request in this regard, a request that will be analyzed by the authorized person within a reasonable time. The result of your request will be communicated to the e-mail address you provided when filling in the “e-mail” field in the contact form.
The operator SAMAN SOFTWARE S.R.L. will take all necessary security measures to protect your data against unauthorized access to data or unauthorized modification, disclosure or destruction of data.
RECIPIENTS OR CATEGORIES OF RECIPIENTS OF PERSONAL DATA
The operator does not disclose personal data obtained through the existing contact form on the site or except in cases where it must make available to the courts at their written request the message or content attached to it if there may be indications of committing acts of violation of law or in the situation where there is a legal obligation in this regard.
PERIOD OF STORAGE OF PERSONAL DATA OBJECT OF THE PROCESSING
The retention period of the data thus processed is at most 30 days. If you have sent a CV through the existing contact form on the Operator’s website in order to be hired at SAMAN SOFTWARE SRL, the storage period mentioned above will be a maximum of 90 days, both for the message sent and for the attached file in order to carry out the steps for employment. The storage period of personal data can be extended only in exceptional cases, taking into account the particularity of the request made and the content of the file attached to it.
TRANSFER OF PERSONAL DATA TO A THIRD COUNTRY OR INTERNATIONAL ORGANIZATION
The data thus processed will not be transmitted abroad or to other international organizations.
AUTOMATED DECISION-MAKING PROCESS
The processing of personal data by the Operator does not imply any activity of creating profiles based on these data.
MEASURES FOR THE PROTECTION OF PERSONAL DATA
Personal data is processed securely. The operator SAMAN SOFTWARE S.R.L. has taken appropriate technical and organizational measures regarding data security, against unauthorized processing or alteration, against loss or destruction, as well as against unauthorized disclosure and access to personal data transmitted, stored or processed, these measures being provided in detail in the Policy processing of personal data adopted at the level of the Operator.
SAMAN SOFTWARE S.R.L. ensures the integrity, availability, confidentiality and authenticity regarding the processing of personal data. SAMAN SOFTWARE S.R.L. uses advanced security methods and technologies, along with employee policies and work procedures to protect the processing of personal data.
However, despite our efforts to store the information collected in a secure operating environment that is not available to the public, we cannot guarantee the absolute security of this information during transmission or storage in our systems. In case of security breach that endangers your privacy or personal information, we undertake to inform you of this aspect, either through the website or through other methods available to us (e-mail messages, telephone calls, etc.).
ACCESS TO COLLECTED INFORMATION AND DATA DISCLOSURE
SAMAN SOFTWARE S.R.L. will not disclose any personally identifiable information about its users to third parties without first receiving the express consent of users in this regard.
At the same time, however, SAMAN SOFTWARE S.R.L. may disclose personal information when expressly provided by law. In conclusion, when you access the SAMAN SOFTWARE S.R.L. and you are asked to disclose information about yourself to us, you will disclose this information only to the SAMAN SOFTWARE S.R.L. site, unless the service or information is provided in partnership with another site or service.
However, if you choose to accept data sharing, you must understand that partnership service providers may have separate Privacy and Data Collection Policies. SAMAN SOFTWARE S.R.L. does not have any control and cannot guarantee all the legal aspects involved in the use of these distinct privacy policies.
SAMAN SOFTWARE S.R.L. may disclose personal data to its employees in accordance with the duties specific to their position and internal policies for the processing of personal data and only for the purpose for which they were communicated or to persons authorized by SAMAN SOFTWARE S.R.L. for the processing of personal data. An exception to the aforementioned rule is the situation in which the transfer / access / viewing of data is requested by the competent bodies in the cases provided by the regulations in force at the date of the event.
SAMAN SOFTWARE S.R.L. will respect the confidential information you provide and will ensure that it will not sell, assign, rent or barter your email lists or personal data.
LOADING SOCIAL PLUGINS
Our site uses buttons for the following social networks:
• Facebook, California Ave, Palo Alto, USA
• Linkedin, Sunnyvale, California, USA
The buttons display the logos of the individual social networks. However, the buttons are not standard social plugins, ie plugins provided by social networks but links to button icons. These buttons are activated only by deliberate actions on your part as a User. As long as you don’t click the buttons, no data will be transferred to social networks. By clicking on the buttons, you accept the communication with the social network servers, thus activating the buttons and establishing the link.
Once you click, the button works as a shared plugin. The social network obtains information about the site you have visited, which you can share with your friends and contacts.
When you activate the button, social networks will also receive the information that you have accessed the respective page of our site and when you have done this. In addition, information such as IP address, details about the browser you used and language settings may be transmitted. If you click the button, your click will be transferred to the social network and used in accordance with the data policy.
See the information provided by the following social networking sites for details on the purpose of data collection and on the subsequent processing and use of data by the respective social network and on your rights and privacy settings:
• Facebook: http://www.facebook.com/about/privacy
• Linkedin: https: //www.linkedin.com/legal/privacy-policy? Trk = uno-reg-guest-home-privacy-policy
If you do not want social networks to get data about you, do not click the button.
THE RIGHTS OF THE PERSONS AIMED IN THE ACTIVITY OF PERSONAL DATA PROCESSING
As persons concerned in the activity of processing personal data provided through the contact form, Users of the site www.saman.ro have the following rights:
At all times, regarding your requests sent through the contact form to the Operator, and which are processed pursuant to art. 6 para. 1 lit. a from GDPR based on your free and previously expressed consent, we inform you that you have the possibility during the processing of personal data to withdraw your consent, at any time, without affecting the legality of processing based on consent before its withdrawal according to art. 7 para. 3 of the GDPR, respectively art. 13 para. 2 lit. c of the GDPR. For example, this right may be exercised in respect of standard personal data provided when sending a message to the Operator (name, telephone number and e-mail). The consent given can be withdrawn by sending a new contact form in which to express your desire to withdraw your consent regarding the personal data processed as a result of using the contact form on the website: www.saman.ro. You can also send an email in this regard to the address: email@example.com.
As data subjects, you can exercise the above mentioned rights by registering at the Operator’s headquarters a written and motivated request, which will be resolved within maximum 30 days from the registration. Such a request can also be sent by e-mail to: firstname.lastname@example.org
Also, as a data subject, you can formulate a complaint regarding the way in which the personal data were processed by contacting in this sense the Person in charge of Personal Data Protection: Iulian MAFTEI, Tel. 0746069727; e-mail: email@example.com which will investigate the complained subject and will communicate an answer in maximum 30 days.
MODIFICATION / COMPLETION OF THIS CONFIDENTIALITY POLICY
LEGAL CHANGES WITHIN THE COMPANY
In the event that we are involved in a process of reorganization, merger, acquisition or any other change of control over us or transfer of assets, your data may be transferred as part of that transaction.
Any data subject can, at any time, contact directly our personal data protection officer, with all data protection questions and suggestions.
The person appointed to the position of DPO – Responsible for the protection of personal data within our company is Mr. MAFTEI IULIAN, there is the possibility to be contacted by phone at TEL.RPDCP: 0746 069 727 or by e-mail: firstname.lastname@example.org
For any questions regarding the protection of personal data processed by the Operator SAMAN SOFTWARE S.R.L., you can contact us at any time and by the following means:
Address: Arad, P-Ța Heim Domokoș, Nr. 19, App. 5
Phone: +4542 225 039
We are here 24 hours a day. We can meet every day, with you or with us, for a coffee. We can also meet on a terrace or in a local pub for a beer ( offer valid only on weekends).